March 14, 2024
Dear HRTC Member:
Pursuant to Chp. 52, Sec. 4 of the Mass General Laws, the Hingham Republican Town Committee is holding its reorganization meeting on Thursday, April 4, 2024 at 7:00 PM at the South Shore Country Club located at 260 South Street, Hingham, MA. At this meeting we will elect a new chair, vice-chair, treasurer and secretary. The term of each position is two years. To better understand the responsibilities of each position, we are providing the following information as outlined in the By-Laws of the Hingham Republican Town Committee:
Chairman. The Chairman of the Hingham RTC shall, in addition to duties required by law, preside at all meetings of the Hingham RTC and of the Executive Committee. The Chairman shall direct the work of the Hingham RTC, with the advice of the Executive Committee. The Chairman shall appoint the chairman of each subcommittee, effective upon consent by vote of the Committee Members taken at any duly Called and Noticed meeting. The Chairman shall serve as a member ex officio of each subcommittee. The Chairman shall employ all necessary assistance, subject to the approval of the Executive Committee, for the carrying out of the work of the Hingham RTC; shall direct the functioning of the Hingham RTC; and shall Call meetings of the Hingham RTC in accordance with section VI(B) of these By-Laws.
Vice Chairman. The Vice Chairman shall preside at all meetings of the Hingham RTC and Executive Committee in the absence of the Chairman. The Vice Chairman shall perform all duties and exercise all powers of the Chairman in case of temporary absence or incapacity of the Chairman.
Secretary. The Secretary shall provide Notice to each Committee Member, Member Emeritus, and Associate Member of each duly Called meeting of the Hingham RTC in accordance with section VI(C) of these By-Laws. The Secretary shall: keep a record of each meeting of the Hingham RTC and of the Executive Committee, including a list of each Committee Member present at each such meeting; and present said record to the next duly Called and Noticed meeting of the Hingham RTC or the Executive Committee, respectively, for amendment and/or approval. The Secretary shall perform all other duties required by law, assigned by the Chairman, or otherwise provided by these By-Laws, including but not limited to the duties provided in sections II(A), III(B), III(C), III(E), and VIII of these By-Laws.
Treasurer. The Treasurer shall have the custody of all funds belonging to the Hingham RTC, which he shall hold in one or more accounts under the name of the Hingham RTC. He shall hold said funds in one or more accounts, each of which shall: (1) be maintained under the name of the Hingham RTC; (2) provide periodic duplicate statements to both the Chairman and the Treasurer; and (3) list at least the Chairman and the Treasurer as authorized signers. The Treasurer shall receive all revenues of the Hingham RTC, shall have joint responsibility with the Chairman for paying pay all disbursements of the Hingham RTC, and shall maintain written records of all transactions until at least the next Organizational Meeting. The Treasurer shall submit a report to each duly Called and Noticed meeting of the Hingham RTC, and to the Chairman or Executive Committee at any time when either shall so request. The Treasurer shall qualify for his office by signing and filing Office of Campaign and Political Finance form CPF-101-WTC within ten days after the Treasurer’s election.
This will be an exciting election year and we encourage any full member to explore these opportunities. It is a great way to become more involved with the HRTC. If you are interested in filling one of the open positions, please reach out to us at hinghamrtc@yahoo.com by Thursday, March 28, 2024.
Sincerely,
Melissa Smith, Chair
Barbara McAlvin, Vice-Chair & Treasurer
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